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PSA Trainers & Lead Trainers Annual Update Webinar October 31, 2018

PSA Trainers & Lead Trainers Annual Update Webinar
October 31, 2018 – 2:00 PM Eastern

Attendance: 275
Meeting recording: https://youtu.be/4wKmiLf018w

Agenda:

  • Welcome & Introduction of the PSA Team – PSA Director, Dr. Betsy Bihn
  • PSA Milestones & Training Capacity – PSA Coordinator & NE Regional Extension Associate, Ms. Gretchen Wall
  • Important FDA Guidance Documents & Announcements – SE Regional Extension Associate, Dr. Kristin Woods; MW Regional Extension Associate, Dr. Don Stoeckel
  • New and Updated PSA Educational Materials – SW Regional Extension Associate, Ms. Donna Pahl Clements
  • Online Course Updates, Social Media, and Communications – NW Regional Extension Associate, Dr. Connie Fisk
  • PSA Policies & Reminders – Ms. Gretchen Wall
  • 2019 Plans & Goals – Dr. Betsy Bihn

Note: All resources discussed in the presentation are linked at the end of the meeting notes.

  1. Introductions – Dr. Betsy Bihn, PSA Director
    1. Introducing the Produce Safety Alliance Team
  2. Milestones & Training Capacity, Ms. Gretchen Wall, PSA Coordinator & NE Regional Extension Associate
    1. National Soil Summits
    2. National Water Summit – February 2018
    3. Skills Enhancement for PSA Grower Trainers Workshop – May 2018
      • Hosted by UC Davis, attended by 47 participants from 21 states
      • PSA team working on refining scenario-based activities for trainers and other continuing education resources and opportunities
    4. Curriculum V 1.1 Released (English – December 2017, Spanish July 2018)
      • English change log and Spanish change log available to show edits between V 1.0 and V 1.1.
      • You may continue to use V 1.0 if you still have them in hand, but all materials from the bookstore and files online are now V 1.1.
      • In order to register your PSA Grower Training course with AFDO and enable your participants to receive the certificate of course completion, you must provide each course attendee with a printed Produce Safety Alliance Grower Training manual.
      • An overview of the Grower Training Manual is provided in this video.
      • Reminder: Be sure to use the correct version of the PPT presentations to match the version of manuals your course attendees are using. In addition, do not mix V 1.0 and V 1.1 in a single course as this causes confusion. An updated version of the USB content you received at the PSA TTT is available here in English & Spanish.
    5. PSA Training Reports
      • Reports are conducted quarterly; the next will be issued in January 2019.
      • Full reports available on the website: https://producesafetyalliance.cornell.edu/training/training-reports
      • The report discussed in this presentation shows training data from September 1, 2016 to September 19, 2018.
      • These achievements highlight the accomplishments of all PSA Trainers, Lead Trainers, and ToTs. Thank you for all of your hard work.
      • Overall – Sept. 2016-Sept. 2018
        • 27,228 Grower Training Participants
        • 2,207 Train-the-Trainer Participants
      • Train-the-Trainer Courses – Sept. 2016-Sept. 2018
        • Domestic
        • 58 Train-the-Trainer Courses
        • 1,562 Trainers
        • 209 Lead Trainers
        • International
        • 12 Train-the-Trainer Courses
        • 503 Trainers
        • 32 Lead Trainers
      • Grower Training Courses – Sept. 2016-Sept. 2018
        • Domestic
        • 815 Grower Training Courses
        • 18,893 Grower Participants
        • International
        • 335 Grower Training Courses
        • 8,335 Grower Participants
        • Slides 7-10 highlight accomplishments domestically and by region
        • Slides 11-13 highlight accomplishments internationally
        • The PSA has a partnership with JIFSAN - Produce International Partnership for Education & Outreach (PIP)
        • The PSA is continuing to build training capacity through co-training and mentoring opportunities for trainers, partnerships with State Departments of Agriculture and Health, the FSMA Regional Centers, and international opportunities through the PIP.
           
  3. Important FDA Guidance Documents & Announcements – SE Regional Extension Associate, Dr. Kristin Woods; MW Regional Extension Associate, Dr. Don Stoeckel
    1. Draft Produce Safety Rule Guidance Published
    2. Small Entity Compliance Guide Available
      • Released September 2017, now included in Version 1.1 of PSA Grower Training Manual
    3. Enforcement Discretion
      • This impacts the farm and facility definitions. When facilities conduct farm activities, that otherwise would not be subject to CGMPs, enforcement discretion for PC-HF Rule requirements.
      • No routine inspections until Spring 2019.
      • No enforcement of Subpart E (agricultural water except for sprouts) while rulemaking for extension of compliance dates is underway.
    4. Farm Inspections Tour – Video (38 minutes)
      • Contains messages about the intent, content, and style of a generalized inspection.
      • Features Kevin Gerrity of the FDA Office of Regulatory Affairs (ORA) and Mike Villaneva of the California Leafy Greens Marketing Agreement (LGMA) on a large farm in California
    5. Status as a Qualified Facility
      • Farm mixed-type facilities may be covered by both the Produce Safety Rule and a Preventive Controls Rule.
      • Draft Guidance for Industry: Classification of Activities as Harvesting, Packing, Holding, or Manufacturing/Processing for Farms and Facilities
      • Determination of Status as a Qualified Facility Under the Current Good Manufacturing Practice, Hazard Analysis, and Risk-Based Preventive Controls for Human and Animal Food Rules; Guidance for Industry
  1. FSMA Inflation Adjusted Cut Offs
    • Applies to a) calculating the qualified exemption status for total food sold during the three year period and b) to the cut-off for a ‘not covered’ farm based on the average annual monetary value of total produce sales during the previous three years of less than $25,000
    • Does not apply to business class size (value of produce sold)
    • Cut off numbers to be updated by FDA annually in March.
  2. Water Compliance Date Extension
    • Proposed rule has not been finalized and will extend compliance dates, if finalized.
    • Applies to all provisions of Subpart E other than sprouts
      • Safe and sanitary agricultural water quality
      • Annual inspection of the agricultural water system
      • Numeric criteria for agricultural water used during production and postharvest
      • Monitoring requirements for agricultural water used during postharvest
    • Until the Proposed Rule is accepted and more is known about the re-evaluation of the water requirements in Module 5: Agricultural Water remain. Enforcement discretion applies in the meantime.
  3. Proposed Water Compliance Dates
    • 2022, 2023, and 2024 – depending on business size.
    • Reminder: Business classifications are NOT adjusted for inflation.
  4. What Growers Should Do Now (Recommendations from PSA)
    • Continue water testing to better understand water quality, if they have already started.
    • Develop management strategies to identify and reduce risks.
    • If growers have not started testing, they can begin to understand quality by testing for generic E. coli before using agricultural water and during periods of frequent use.
  5. Equivalent Water Testing Methodologies
    • In September 2017, FDA released a fact sheet that recognized several equivalent methods for enumeration of generic E. coli in agricultural water
    • In July 2018, FDA updated the fact sheet to recognize presence/absence methods considered suitable for analysis of only postharvest agricultural water.
    • Trainer Note: Version 1.1 of manual has 2017 version, should be replaced with 2018 version. When PSA updates the manuals for Version 1.2, we will replace this resource.
  6. Rarely Consumed Raw Fact Sheet
    • Helps to alleviate the burden on trainers to explain how FDA decided which commodities were placed on the ‘rarely consumed raw’ list.
    • For example, sweet potato is rarely consumed raw but yams are not because not enough people reported eating yams raw. Another example, taro is toxic if eaten raw but it is not on the list for the same reason.
      • As an example, Hawaii Department of Agriculture demonstrated a process for addressing this issue.
         
  1. New and Updated PSA Educational Materials – SW Regional Extension Associate, Ms. Donna Pahl Clements
    1. Two primary locations to access PSA teaching resources:
    2. New PSA Resources
    3. Agricultural Water Resources
  2. Online Course Updates, Social Media, and Communications – NW Regional Extension Associate, Dr. Connie Fisk
    1. PSA Online Grower Training Course
      • In 2017, the PSA piloted an online version of Module 2 and received valuable feedback which we have used in development of the remaining modules to create an online, instructor-led version of the PSA Grower Training within the eCornell platform. Just like our face-to-face Grower Trainings, the online course will meet the requirements of 112.22(c) and participants will be eligible to receive the certificate of completion through AFDO.
      • Participants in the course will receive a hard copy of the Grower Training manual and will have three weeks to work through the material at their own pace.
      • In addition to pages that correspond to each slide in the manual, online participants will be presented with self-check questions for each of the modules’ learning objectives, several case studies and videos to help them better understand the topic (just as trainers might present in a face-to-face training), and six required discussions to apply the content to their individual operations.
      • We are currently in the final stages of review and edits and hope to launch a pilot in early 2019.
    2. PSA Communications
  3. PSA Policy Reminders
    1. PSA Course Protocols – PSA reserves the right to conduct course audits, revoke course registrations, or suspend trainer status if training course protocols are not met.
      • Training protocols are outlined in the PSA Train-the-Trainer Manual under the Course Info and Trainer Info tabs.
    2. PSA Grower Training Course Evaluations must be printed, distributed to all participants, collected, and mailed directly to AFDO.
      • We have begun auditing the receipt of evaluations and have implemented a tracking system. Warnings will be sent to Lead Trainers if three or more course evaluations are missing for more than 90 days. If evaluations continue to not be returned for future courses, Lead Trainer status will be suspended.
      • Do not edit the information in the upper right hand box of the course evaluations or reuse evaluations from other courses.
      • Follow the evaluation printing instructions included in AFDO’s course approval e-mail. Poorly/incorrectly printed copies of evaluations cannot be processed with PSA’s evaluation scanning software.
      • Printing Evaluations:
        • Only white paper, 28 lb. thickness
        • 2-sided duplex printing recommended
        • Do not use photocopied versions
        • Print evals at 100% size (do not select “fit” or “scale to fit page”)
        • Use blue or black pen and instruct participants to stay inside boxes
    3. Please make sure to register courses at least 2 weeks in advance! This provides AFDO the necessary time to generate the registration paperwork and set up the course within the database.
      • Retroactive registration not accepted unless all paperwork can be presented including PSA evaluations, course documentation, and proof of PSA Lead Trainer/Trainer attendance, and subject to $250 administrative fee. 
    4. Keep AFDO up-to-date if any changes are made after the initial course registration is made (location, date, trainers, etc.).
      • This impacts training certificates and eligibility for ToT status.
    5. Update your USB Content (August 1, 2018)
    6. Keep your contact info up-to-date with AFDO and the PSA

 

  1. 2019 Plans & Goals – Dr. Betsy Bihn
    1. 2019 Goals
      • Continue to support PSA Trainers, Lead Trainers, and those interested in becoming PSA Trainers/Lead Trainers
      • Continue to support growers in both understanding PSR requirements and how to implement practices to reduce risks
      • Complete and launch PSA Online Course (English and Spanish)
      • Develop a Spanish PSA web interface
      • Complete peer-reviewed publications to ensure we are sharing data that has been generated
    2. Funding Updates
      • PSA has received some additional funding to support us through 2020
      • Funding is still a concern as needs will extend far beyond current funding
      • PSA provides unique outreach and assistance that is important to growers, trainers, and the produce industry
      • Sustainable PSA funding is a challenge
    3. Importance of the PSA
      • Collaboration
      • Facilitating dialog and discussion
      • Up-to-date resources and educational materials
      • Developing PSA Trainers and Lead Trainers
      • Updating PSA Curriculum
      • Providing Development Opportunities
         
  2. Call Wrap Up
    1. Visit the Produce Safety Alliance Website for lots of great tools, resources, and information
    2. New webpage launched to house PSA Trainer & Lead Trainer Updates in one location:
    3. Do not hesitate to contact any of the PSA team if you have questions!
    4. Next Update Call – TBD 2019

 

Slide Number

Description URL

3

PSA Team Contact info https://producesafetyalliance.cornell.edu/contact-us/psa-staff/

4

Water Summit info https://producesafetyalliance.cornell.edu/resources/water-summit/

4

Soil Summit info https://producesafetyalliance.cornell.edu/resources/soil-summits/

5

PSA Training reports https://producesafetyalliance.cornell.edu/training/training-reports

12

Produce International Partnership https://international.jifsan.umd.edu/catalogue/course/pip

16

Draft PSR Guidance https://www.fda.gov/regulatory-information/search-fda-guidance-documents/draft-guidance-industry-standards-growing-harvesting-packing-and-holding-produce-human-consumption

16

Draft PSR Guidance Comment Submission https://www.federalregister.gov/documents/2018/10/22/2018-23006/standards-for-the-growing-harvesting-packing-and-holding-of-produce-for-human-consumption-draft

16

Draft Guidance for Fresh-cut Produce Comment Submission https://www.federalregister.gov/documents/2018/10/22/2018-23005/guide-to-minimize-food-safety-hazards-of-fresh-cut-produce-draft-guidance-for-industry-availability

17

Small entity compliance guide https://www.federalregister.gov/documents/2017/09/06/2017-18811/standards-for-the-growing-harvesting-packing-and-holding-of-produce-for-human-consumption-what-you

18

Compliance date extensions and clarifications https://www.fda.gov/food/guidanceregulation/fsma/ucm517545.htm

18

Dr. Gottlieb speech at annual NASDA meeting (2017) on delay for inspections https://www.fda.gov/NewsEvents/Speeches/ucm575499.htm  

18

Enforcement discretion fact sheet https://www.fda.gov/downloads/Food/GuidanceRegulation/GuidanceDocumentsRegulatoryInformation/UCM591242.pdf

19

Virtual farm inspections tour video https://www.youtube.com/watch?v=Q_KXS5pXHIs

20

Draft Guidance for Industry: Classification of Activities as Harvesting, Packing, Holding, or Manufacturing/Processing for Farms and Facilities https://www.fda.gov/Food/GuidanceRegulation/GuidanceDocumentsRegulatoryInformation/ucm517567.htm  

20

Determination of Status as a Qualified Facility Under the Current Good Manufacturing Practice, Hazard Analysis, and Risk-Based Preventive Controls for Human and Animal Food Rules; Guidance for Industry https://www.federalregister.gov/documents/2018/09/17/2018-20109/determination-of-status-as-a-qualified-facility-under-the-current-good-manufacturing-practice-hazard

21

Inflation adjusted cut-offs https://www.fda.gov/Food/GuidanceRegulation/FSMA/ucm554484.htm

22

Standards for the Growing, Harvesting, Packing, and Holding of Produce for Human Consumption; Extension of Compliance Dates for Subpart E www.gpo.gov/fdsys/pkg/FR-2017-09-13/pdf/2017-19434.pdf

22

PSA Supplemental slides: Updates & FDA Announcements Regarding Agricultural Water https://producesafetyalliance.cornell.edu/sites/producesafetyalliance.cornell.edu/files/shared/Supplemental%20Info%20-%20Agricultural%20Water%20Definitions%20Final%2012%207%2017.pptx

23

Compliance dates table https://producesafetyalliance.cornell.edu/food-safety-modernization-act/produce-safety-rule-compliance-dates-timeline

26

Equivalent Testing Methodologies for Agricultural Water www.fda.gov/Food/FoodScienceResearch/LaboratoryMethods/ucm575251.htm

28

Hawaii Department of Agriculture 2018 -Exemption for Taro http://manoa.hawaii.edu/ctahr/farmfoodsafety/wp-content/uploads/2018/06/Taro-PSR-Exemption-May2018.pdf

29

BSAAO Fact sheet https://www.fda.gov/downloads/Food/FoodScienceResearch/RiskSafetyAssessment/UCM614282.pdf

30

PSA General Resource Listing https://producesafetyalliance.cornell.edu/resources/general-resource-listing/

31

PSA Trainer Resources https://producesafetyalliance.cornell.edu/training/trainer-resources/

31

Regional Centers for Food Safety Training, Outreach, and Technical Assistance https://producesafetyalliance.cornell.edu/contact-us/national-coordination-center-and-regional-centers-food-safety-training-outreach-and-technical-assistance/

34

Produce Safety Educator’s Group https://producesafetyalliance.cornell.edu/resources/educators-group

34

PSA Trainer Directory https://producesafetyalliance.cornell.edu/training/directory/

35

PSA Facebook http://www.facebook.com/ProduceSafetyAlliance

35

PSA Twitter https://twitter.com/produce_safety

40

Updated PSA USB drive content (Aug. 1, 2018) https://producesafetyalliance.cornell.edu/training/grower-training-powerpoint-modules/